Reconcile End of Season
Close out the season and prepare for the next one
Reconcile End of Season
Learn how to close out a season and handle remaining balances.
When to Use This
Use this workflow when:
- The season is ending
- You need to reconcile all invoices and payments
- Handling remaining balances and credits
- Preparing for the next season
Before You Start
Make sure you have:
- All payments recorded
- All invoices finalized
- Credit balances reviewed
- QuickBooks reconciliation completed
Steps
Review Outstanding Invoices
Navigate to Invoices and filter for unpaid invoices. Review each one and decide:
- Will be paid (keep open)
- Should be written off
- Should be converted to credit
Handle Remaining Balances
For each unpaid invoice:
- Write off: If uncollectible
- Rollover to credit: If customer wants to keep deposit
- Keep open: If payment is expected
Write-offs permanently close the balance. Make sure this is correct before proceeding.
Review Credit Balances
Check all customer credits in Credits. Decide which credits to:
- Keep for next season
- Refund to customers
- Transfer between customers
Reconcile with QuickBooks
Ensure all invoices, payments, and credits are synced with QuickBooks. Run reconciliation reports to verify.
Generate Season Reports
Create reports for:
- Total revenue
- Outstanding balances
- Credit balances
- Payment history
Export these reports for your records.
Using the AI Assistant
You can also use the assistant for bulk operations:
"Escribir todas las facturas impagadas menores a $100"
or
"Show me all customers with credit balances over $500"
The assistant can help you review and process multiple items.
What Happens Next
- Season is closed out
- All balances are reconciled
- Credits are ready for next season
- Reports are generated
- QuickBooks is in sync
Related
- Rollover Credit - Convert deposits to credit
- Credits & Credit Memos - Manage credits
- Reports - Generate financial reports