Registers
The bank accounts, cash boxes and wallets where your money actually sits
Registers are the bank accounts, cash boxes and digital wallets where your business keeps money. Every payment lands in a register and every payout leaves from one, so each register always shows a running balance you can compare with reality.
Find them under Treasury → Registers.
Why Registers Matter
Registers answer one question: where is this money right now?
- A validated customer payment adds to a register.
- A completed payout takes money out of a register.
- A transfer moves money between two of your registers.
- A deposit records other money that came in, such as an owner contribution.
Register Types
| Type | Use it for | Examples |
|---|---|---|
| Bank | Bank accounts | Business checking, savings |
| Cash | Physical cash | Lodge cash box, office petty cash |
| Cash Equivalents | Digital wallets and transfer services | Zelle, Venmo, Stripe |
| Other | Anything else | Escrow or special-purpose funds |
Register Fields
| Field | Required | Description |
|---|---|---|
| Name | Yes | A clear name such as "Chase Business Checking" |
| Type | Yes | Bank, Cash, Cash Equivalents or Other |
| Currency | Yes | The account's currency. Payments must match it. |
| Description | No | Internal notes |
| Default for currency | No | Pre-selects this register when validating payments in that currency |
| Active | Yes | Inactive registers no longer appear in selection lists but keep their history |
Where Money Lands Automatically
- Validated payments: you pick the register while validating, or the default for that currency is pre-selected.
- Stripe card payments: always land in the Stripe destination register you choose in Settings → Integrations → Stripe Payments. See Stripe.
Moving Money
| What happened | Where to record it |
|---|---|
| A customer paid | Payments: validate the payment into a register |
| You paid a vendor, a commission or an expense | Payouts: pay from a register |
| You moved money between two of your accounts | Registers → Transfer, with optional currency conversion |
| Other money came in (owner contribution, interest, loan) | The register's New Deposit: see Record a Register Deposit |
A transfer made by mistake can be undone with Reverse Transfer, which restores both balances. A deposit recorded with the wrong account or amount can be corrected with Edit deposit or removed with Delete deposit.
QuickBooks
When QuickBooks is connected, a register can be linked to its QuickBooks bank account:
- Import from QuickBooks brings your QuickBooks bank accounts in as registers.
- Validated payments, payouts, transfers and deposits are posted to the linked QuickBooks account.
- Refresh QB Balance compares the two balances. If they still differ, the register flags the balance for review.
Accounting Connection
Each register is backed by an account in your chart of accounts. Accounting uses it to show the balance-sheet side of every movement:
| Movement | Effect on the register's account |
|---|---|
| Validated payment | Increases it |
| Completed payout | Decreases it |
| Transfer | Moves money between two register accounts, without touching income or expenses |
| Deposit | Increases it, balanced by the account you chose on the deposit |
Best Practices
- One register per real account: match registers to your actual bank accounts, cash boxes and wallets.
- Set a default per currency: if most payments land in one account, make it the default.
- Name clearly: "Chase Business Checking" rather than "Account 1".
- Deactivate, don't delete: when you close an account, deactivate its register to keep the history.