"We paid the vendor" and "we owe the vendor" get mixed up.
Track
Shared concept
Phase
Shared language
Starts with
Debt and payment mixed
Ends with
Two moments, two records
The cost appears on the bill's date even if the money leaves weeks later.
Someone asks why a bill is open when its expense already shows.
On the date the debt was incurred.
This is the key moment of the journey: money moves only here. This is the key moment of the journey.
Each one lowers the open amount.
Direct payouts without a bill do record the expense themselves.
Owns money movement, registers, and reconciliation.
Reads the commercial picture and escalates exceptions.
Costs in the month they happened and debt in Accounts Payable.
Why: Read results and cash separately.
Bills don't move money. Payouts do.