SettleWisePrograms & InvoicesProgram invoice
PI-01Compose the bill

Create a two-phase program invoice

A client booked a program. The lodge needs one invoice that asks for a deposit now and the balance before the event.

Track

Program invoice

Phase

Compose the bill

Starts with

Program sold

Ends with

Two-phase bill composed

You are here

PI-01
  1. PI-01Create a two-phase program invoice
  2. PI-02Create the invoice without sending it
  3. PI-03Send the program invoice
  4. PI-05Edit an unpaid invoice
  5. PI-06Resend an open invoice

The situation

Seasonal programs are sold with a deposit and a final payment. Both live on the same invoice, with due dates from the organization's split payment settings.

What starts it

Sales opens Invoices and clicks Create Invoice.

How it unfolds

SalesAdminSystem
  1. 1

    Sales starts Create Invoice and selects the client

    Sales

    Partners linked to the client are offered for commission.

  2. 2

    Sales leaves Single payment off and sets the event date

    Sales

    The event date drives the balance due date.

  3. 3

    Sales adds the program lines from the catalog

    Sales

    Quantity, rate, and amount can change per invoice.

  4. 4

    SettleWise calculates the deposit and balance due dates

    System

    This is the key moment of the journey: one invoice carries two asks. This is the key moment of the journey.

  5. 5

    Sales reviews the summary on the last step

    Sales

    Next: create it, with or without sending.

Who's involved

Sales

Works with the client record and commercial decisions.

Admin

Configures registers, partners, reminders, and integrations.

System

Automates emails, matching, reminders, and sync.

What each person sees

Sales

Two-phase selected, the event date, and two due dates.

Why: Check the deposit and balance before creating.

Admin

The deposit percentage and offsets in Settings → Company → Split payment.

Why: Keep every invoice on the same rules.

The rule to remember

Composing the invoice is not asking for money. Sending is.