Guides buy gear at the company's price and the supplier bills the lodge with a 70-day term.
Track
Guide advances
Phase
Fund the request
Starts with
Bill and guide's request
Ends with
Advance funded from the bill
The guide owes the lodge now; the lodge pays the supplier later. No register moves when the advance is funded.
The supplier bill is in Bills on the guide advance account, and the guide's request is Requested.
In USD, with its due date. The bill is always recorded first, in Bills.
Only USD bills on the guide advance account with enough available appear.
The guide's debt goes up, the bill's available amount goes down, the supplier payable is unchanged, and registers show no change.
The guide's debt is recorded and linked to the bill. This is the key moment of the journey.
The bill can't be edited or deleted while it funds an advance.
Owns money movement, registers, and reconciliation.
Requests advances in Trailhead and repays them from earnings.
Automates emails, matching, reminders, and sync.
The request, how the money left, and the guide's debt before and after.
Why: Record what the guide owes without counting money twice.
The request status and the personal advance debt in the Trailhead app.
Why: Know what was given and what is still owed.
One bill can fund several guides, never more than its amount. Paying the supplier never changes what the guide owes.