Pay an expense from a register

Someone already paid for fuel, supplies, or a repair from a register.

Track

Money out

Phase

Record what left

Starts with

Money already spent

Ends with

Completed payout

The situation

The money already left. There is no debt to track, only an expense to record.

Accounting clicks Quick on Payouts and keeps Payout.

AccountingSystem

1
Accounting enters the recipient, or picks a vendor, and the amount
Accounting
The vendor is optional for a quick payout.
2
Accounting picks the register the money left and the expense account
Accounting
The account explains what the money was for.
3
Accounting adds an optional memo and clicks Create payout
Accounting
This is the key moment of the journey: the spending is recorded where it happened. This is the key moment of the journey.
4
The register goes down and the expense appears in Accounting
System
QuickBooks receives the expense when connected.

Accounting

Owns money movement, registers, and reconciliation.

System

Automates emails, matching, reminders, and sync.

Accounting

The register going down and the expense on its account.

Why: Keep cash and spending honest.

If the money already left, it is a payout, not a bill.