Register a vendor bill

The lodge owes a vendor and will pay later.

Track

Money out

Phase

Record the debt

Starts with

Debt with a vendor

Ends with

Open bill

The situation

The debt exists before any money moves. Recording it now keeps costs in the right month.

Accounting clicks Quick or Detailed on Payouts and picks Bill.

AccountingSystem

1
Accounting uploads the vendor invoice, or enters the bill by hand
Accounting
Quick bills need a memo; detailed bills use the document.
2
SettleWise extracts vendor, number, dates, totals, and lines
System
A matching vendor is suggested.
3
Accounting checks low-confidence values and the expense accounts
Accounting
Add a due date to get an alert the day it is due.
4
Accounting clicks Create bill
Accounting
This is the key moment of the journey: the debt and its cost are recorded. This is the key moment of the journey.

Accounting

Owns money movement, registers, and reconciliation.

System

Automates emails, matching, reminders, and sync.

Accounting

Extracted values with high, medium, or low confidence.

Why: Correct only what the reader was unsure about.

Record the debt when it exists, before any money moves.